Information for Advisors
Sources of Information (links)
These forms are taken from the R&R Forms page - this page also contains many less-commonly used forms:
Other useful forms:
Useful forms for keeping advising records (modified from those used in Biology):
The graduation process has recently been substantially streamlined.
Step 1 : The student applies online for graduation in MyPack. They should apply for any and all majors and minors they will be completing.
Step 2 : The student meets with their advisor, preferably during advising for their final semester, to review what they need for graduation. They should fill out the Graduation Application form before meeting their advisor, to ensure that they know exactly what they need for graduation, to handle any last-minute course substitutions, and to gather info for the graduation ceremony. The student will review this short form with their advisor, confirm the courses they need to register for for graduation on their degree audit, and put in any course subs that may be needed. This form is submitted to the Student Services office. If the student is graduating with more than one major, they will need to do this for each major.
If the student will be graduating with a minor, they also need to fill out a Minor certification form (below) when they meet with their advisor. Once signed off on, this form goes to the department they're getting the minor in for approval. These forms come BACK to us, and need to be attached to their graduation paperwork.
Either the Undergraduate Services Officer (Robert Davis) or the Undergraduate Coordinator (Jim Brown) can help you if you have any questions about this process.
Most students will need at least one course substitution in their degree audit by the time they graduate. All course substitutions require approval from the Dean's office, but generally speaking we are given increasing latitude the closer the substitution is to our subject area. Substitutions for General Education classes (GEP, or Languages, Humanities, Social Sciences and PE) must always be strongly justified, and you should perhaps consult with someone knowledgable about these in advance; those in Math and Science must be justified, but are usually easy (assuming they are reasonable); those in the Micro major can usually just be listed.
This table lists some common course substitutions that our department uses:
Some direct equivalents, requiring no justification:
These require description, but are routine, e.g.: This course was taken before the lecture and lab were split. The extra credit hour from the original course should substitute for the requirement for the lab.
Substituting transfer credits
Course substitutions for transfer students are often very complicated, but in most cases these will have been sorted out during the students first semester before the student is assigned a permanent advisor. Transfer equivalencies for courses taken at other institutions in North Carolina have usually been sorted out already, and this is even so for many courses taken in other states. However, most often these transfer credits have to be moved around to optimally fulfill degree requirements. These often must be justifiied, especially for non-science courses, and I suggest contacting someone knowledgable about them for advice.
Course substitutions for students who participate in Study Abroad are typically judgement calls, and are usually best arranged in advance. However, advisors are generally given broad latitude on these substitutions.
Transfer credits taken elsewhere AFTER the student has started at NCSU (e.g. at a community college over the summer) should not usually require substitution, because a student should make sure in advance that the course is on the list of transfer equivalents for a course that fulfills a specific requirement.